HOW TO ORGANIZE

YOUR FIRST YOGA RETREAT!

Organizing your own yoga retreat can be a rewarding experience. I have been running overseas and local retreat for the past 14 years and wanted to provide a comprehensive checklist to guide you through the process if you are thinking about running a retreat but don’t know where to start:

yoga retreat thailand

WHAT YOU’LL FIND:

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Preretreatplanning

Pre-Retreat Planning

1

DEFINE YOUR PURPOSE AND GOALS

  • What is the theme or focus of your retreat (e.g., relaxation, detox, personal growth)?

  • What outcomes do you wish to achieve for participants?

  • How many participants can you comfortably handle?

  • How many days do you feel comfortable with?

CHOOSE THE LOCATION

  • Research and select a location that aligns with your retreat's purpose (e.g., beach, mountains, forest location),

  • Consider renting a villa (AirBnB), or choose a resort/location that accommodates yoga retreats,

  • Go through online platforms, yoga communities, and read recent reviews,

  • When negotiating, ask if they offer discounts or complimentary stays for organizers; emphasize the potential for future bookings,

  • Red flags to watch for include slow response times, lack of clarity in pricing and policies, and unprofessional communication.

2

3

SELECT DATE

  • Choose a time of year that’s convenient and ensure you have ample time for planning,

  • Also check locations weather the time you want to book and try and book outside of peak times ie school holidays.

ESTABLISH A BUDGET

  • List all potential costs (venue, food, transportation/transfer, marketing, your accommodation, your flights etc.),

  • Determine pricing for participants based on your budget.

4

  • Check local regulations for hosting events,

  • Obtain liability insurance if you don’t already have it.

5

LEGAL AND INSURANCE CONSIDERATIONS

Logistics

Logistics

Define Your Purpose and Goals 

1

3

  • What is the theme or focus of your retreat (e.g., relaxation, detox, personal growth)?

  • What outcomes do you wish to achieve for participants?

  • How many participants can you comfortably handle?

  • How many days do you feel comfortable with?

2

  • Research and select a location that aligns with your retreat's purpose (e.g., beach, mountains, forest location),

  • Consider renting a villa (AirBnB), or choose a resort/location that accommodates yoga retreats,

  • Go through online platforms, yoga communities, and read recent reviews,

  • When negotiating, ask if they offer discounts or complimentary stays for organizers; emphasize the potential for future bookings,

  • Red flags to watch for include slow response times, lack of clarity in pricing and policies, and unprofessional communication.

Choose the Location 

4

Select Date 

Legal and Insurance Considerations 

Establish a Budget 

  • List all potential costs (venue, food, transportation/transfer, marketing, your accommodation, your flights etc.),

  • Determine pricing for participants based on your budget.

  • Choose a time of year that’s convenient and ensure you have ample time for planning,

  • Also check locations weather the time you want to book and try and book outside of peak times ie school holidays.

5

  • Check local regulations for hosting events,

  • Obtain liability insurance if you don’t already have it.